Meetings are about to get a whole lot more productive. Zoom’s new AI-driven document platform, Zoom Docs, is set to revolutionise how teams capture, share, and collaborate on ideas.
Zoom Docs can help solve critical challenges facing modern workforces, including time wasted on repetitive tasks, information overload, and facilitation of cross-functional alignment. By utilizing Zoom AI Companion to convert meeting outcomes into actionable documents, Zoom Docs can jumpstart content creation and adapt to different individual and team needs to help boost workers’ productivity.
Zoom Docs’ AI-first capabilities help Zoom Workplace users make teamwork more collaborative and effective, optimize productivity by keeping information organized, and reduce silos by empowering teams to communicate and share information more fluidly. Potential use cases for Zoom Docs include:
- Zoom Docs simplifies meeting collaboration with AI Companion by transforming meeting content into meaningful documents, centralizing meeting summaries with meeting docs, and facilitating co-editing on docs within meetings.
- Whether creating content, business proposals, or reports, AI Companion for Zoom Docs makes content generation, revision, summarization, and translation easy for global teams.
- Planning complex projects can be messy. Zoom Docs can help with time-saving templates for project briefs and tracking for a variety of use cases like product launches, marketing campaigns, and event management, consolidating project-related materials, and improving visibility across progress tracking, status updates, and timelines.
- Useful for knowledge-base creation, team onboarding, and goal tracking, users can build robust wikis for a single source of information.
Additional AI-first capabilities help teams do their best work
With the power of AI Companion, Zoom Docs simplifies work and brings information together for optimal results.
- into easily editable docs, freeing up time spent on note-taking and manually copying notes into a shared document with templates for one-on-ones, stand-up meetings, brainstorming, project updates, discussions, Q&As, customer success, user feedback, and more.
- based on AI Companion meeting transcripts. Use custom or preset commands or queries with AI Companion to further create and revise content.
- such as articles, plans, and outlines, change tone and style, catch grammatical and spelling errors, and translate content into nine languages (with support for additional languages planned) for multilingual teams with AI Companion.
Maximize meeting effectiveness to drive better outcomes
Meetings are core to Zoom Workplace, and Zoom Docs builds on that experience by enhancing collaboration before, during, and after meetings, empowering users to stay more aligned and achieve better results.
- to connect with colleagues and quickly streamline workflows.
- . Meeting attendees can follow along with the presenter, co-edit, and comment on the doc in real time without leaving the meeting window. Attendees on mobile devices can view in-meeting doc collaboration without signing in.
- that includes relevant meeting information from a meeting in a customizable format.
- to reduce time spent granting access to docs with bulk permission settings for meeting attendees, and the ability to grant temporary access to meeting attendees to collaborate during the meeting. Users can also share Zoom Docs in Team Chat channels and with individuals in specific chats directly from Zoom Docs.
- via Zoom Team Chat or Zoom Mail, or invite colleagues to collaborate live in Zoom Meetings to streamline editing.
Get work done in one place for better results
Adapt docs to different individual and team needs to keep collaboration fluid and information organized.
- for texts, tables, images, charts, and more to help increase efficiency and reduce information management across multiple apps. Add data tables for team collaboration and planning to track assignments and projects. Add checklists, images, videos, and callouts to make the doc more engaging, and utilize the multi-column layout for greater flexibility in organizing content.
- like Zoom Whiteboard, Google Drive, Figma, X, and YouTube to make information centrally accessible.
- by starring frequently used docs or quickly filtering docs by author for quick access.
Optimize team collaboration
Reduce silos and keep collaborators informed, connected, and aligned.
- using tables, checklists, and trackers for activities, due dates, status, and assigned owners, with various views like Kanban boards, calendars, and galleries.
- in dedicated wikis to provide central locations for shared information.
- tables to easily visualize information and quickly locate the needed data.
- in a single Zoom Doc, and tag teammates in edits and comments.
- for internal teammates and external users to confidently share and collaborate on a doc’s contents.
Zoom Docs with AI Companion is included with all paid Zoom Workplace plans*. Basic (free) users can create up to 10 shared docs and unlimited personal docs without AI Companion but can upgrade to Zoom Workplace Pro, Business, or Enterprise plans for access to AI Companion capabilities across Zoom Workplace, including Docs. Account owners and admins may enable or disable AI Companion for Zoom Docs.
Zoom Docs is available beginning today for users of the Zoom Workplace app, version 6.1.6 or later, which can be downloaded from the Zoom website, and users can also access Zoom Docs from the Docs web homepage or the Zoom Web App.
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