Increasing productivity and performance growth within your business is a slow and steady process. However, it’s worth noting benchmarking and market research are vital tools to capitalise on opportunities and adopt best practice techniques.
In this ‘infotronics’ age-driven by information and electronics-organisations need to realise the benefits benchmarking and market research have in understanding the market and consumer, and keeping your business well ahead of your competitors.
Long gone is the industrial age when companies had little concept of, or interest in, market or consumer preferences. Today, in what IBISWorld chairman Phil Ruthven refers to as the ‘infotronics’ age—driven by information and electronics—companies are forward planning from the outside–in, rather than the inside–out, giving rise to the need to engage in market research on an economic, industry, and consumer level.
Market intelligence—the result of the research—is now crucial to run a successful, innovative, forward-thinking business in the new age.
This year, Australian business will spend about $900 million on market research, says Ruthven, and this will grow steadily over the next five years.
Nicole Donegan, co-director of market research firm StrategyCo, says there are two main reasons why businesses need to do market research. “It could be because they’re thinking of implementing a new product or service, and before they make an investment in that new product or service they’ll determine if there is a need or market for it. Or, they could be looking to improve their business. We do a lot of work with business-to-business clients and we get them to rate the service they’re getting and identify where improvements can be made.”
Market research can then be specifically targeted at one or a number of environments depending on the objectives, such as the industry or sector, the supply chain, customers, government, and the economy. Accessing the information required will then come under two key types of research: qualitative and quantitative.
Qualitative research involves gauging the opinion of customers, for example, and is often conducted via face-to-face or phone interviews, group discussion panels, and so on. “It is an intense form of inquiry, which is based on obtaining an in-depth understanding and a thorough examination of key areas among key target groups,” explains Donegan.
Quantitative research is more about measuring the size or growth of a market or how much market share a particular product or company has. Quantitative research should consist of a large number of respondents from the target group being asked to complete a survey, for example. “This stage is essentially seeking to verify and explore key findings/concepts and themes determined in the qualitative phase. It is the stage that provides the statistical validation for theories and findings,” Donegan adds.
Where to go for Information
Market research doesn’t have to break your budget. In many ways, with so much information available these days via electronic means, research can be conducted by the business owner or manager. However, ensuring that you obtain the most accurate and insightful information is crucial to reaching your goals for doing it in the first place.
Ruthven breaks down the following types of external information sources available:
- industry associations
- technical information from the likes of analysts and testing authorities
- management consultants
- market research (qualitative and quantitative methods)
- public relations
- personnel consulting
- online database companies, such as IBISWorld
- world wide web—search engines, chat rooms, online discussion forums,
- books/magazines, news sources
To avoid going into information overload, it’s important that business owners have clear objectives for doing the research, and ensure that their information sources are accurate and will deliver the outcomes (results) required.
This is where Donegan believes professional market research firms can be most valuable. “We always say there’s two choices: they can do it themselves and the benefit is there’s a lower cost. The advantages of outsourcing, however, are that people tend to be more open and honest if they know they’re [reporting] to a third party. When we do it, we always say the results will be anonymous.
“The advantages are also in the way the questions are structured and our ability to decipher the results and present them. If they have a researcher in-house with experience, they can do it but sometimes the honesty and openness is impaired if they do it that way.”
The business owner can then be as little or as much involved in the research process as they want to be, she adds. “It depends on how they want to handle it. We’ll talk to them from the outset and say, ‘what do you want to achieve out of it?’ That’s the key thing—why are you doing this? Is it to improve business, to change the way partners behave, is it to introduce new products? If we know that at the outset we’ll work out how to structure [the research], we’ll work out the project plan with them, what we need to do and what we need from them, and how involved they want to be. Then we’ll implement it.”
It’s important, then, to find a market research firm that is able work with your needs and objectives. Some may specialise in certain industries or sectors, some may focus on consumer research, and all will use varying research methods. “Talk to a few different people and make sure you’re talking to someone senior in the organisation,” advises Donegan. “Make sure the research company understands your business because it’s really important for them to be able to understand what you want to get out of it.
“We get a lot of our work through recommendation, so network and ask colleagues who they’ve used. Get a few quotes and make sure you like the person you’re dealing with.”
Whether you conduct the research yourself or use the help of a service provider, actually turning the results of the research into effective outcomes is most crucial. “It is a very important step in the process, and that’s where you do need very clever strategists inside a company or employed to help you do that,” says Ruthven.
“We find that’s where a lot of clients get stuck, they get the results and then say, well now what do we do?” admits Donegan. “Clients need to understand how to use the results to get benefit for their business. We recommend they set goals for what they want to achieve so they can look back and measure their ROI. There’s no point doing the research and putting the report in the drawer. It also helps to do some comparative research so you might need to do it again in 12 months or two years to see how your performance has changed. If you’ve implemented changes, have they worked?”
Benchmarking is one way businesses can use their market research effectively. Often used to improve business performance, benchmarking is a process of comparing characteristics of your business with other businesses.
Anton Benc, co-director of Benchmarking Partnerships, defines benchmarking as “a business excellence tool for finding, adapting and implementing very good or outstanding practices so organisations can improve their performance”.
When benchmarking your business, market research will be one method used to establish key indicators (benchmarks) to measure the performance of your business against. For example, purchasing an industry report (market research) that highlights benchmarks, such as important success factors for that industry, will enable a company to establish where they sit against those industry benchmarks.
Benchmarking can involve measuring and comparing the performance of your business as whole, or specific indicators, such as staff retention, customer service, productivity, brand awareness, innovation practices, debt management. “One needs to be very clear on the parts of the business you’re wanting to benchmark,” warns Benc. “Benchmarking the whole business is a difficult task because every business is different and the best value out of benchmarking is highlighting those things that are most urgent for improvement and those that are strategically important.”
Benc says the most important thing is to establish why there is a need to benchmark x, y and z. “We try and unpack the strategic intent of why they’re wanting to do benchmarking in that area. A reason for that is to make sure it is strategically linked to an organisation’s goals and it’s not just a hearsay request by a senior executive or someone wishing to compare data. Simply comparing data isn’t really all that useful. It doesn’t actually help the organisation improve its performance—it might help give a flavour of how well they’re doing compared with others, but it doesn’t tell us how to improve.”
Benchmarking Partnerships outline the benchmarking process to involve the following steps:
1. prioritisation of strategic improvement needs (the why)
2. measurement (the what—the benchmarks)
3. the practices (the how—the doing of benchmarking)
4. re-measuring then tracking performance improvement.
Who to go to for a Benchmarking Partnership
Businesses may want to conduct an internal benchmarking study to compare performance across different sites, divisions or branches, or you may want to establish how you’re performing within your industry, for example. External benchmarking, then, can be in the form of benchmarking across the sector, be it public or private, and specific areas of that sector, or can be across different industry partners where common industry partners may not be in direct competition but are willing to share what they do well.
“Another form of external benchmarking, which is probably the greatest value for organisations wanting to implement big change, is what we call generic benchmarking, and that’s benchmarking outside your own industry,” explains Benc. “So, if we have a financial services company, they may want to choose partners from a petroleum oil base or a utility organisation. So [the benchmarking study] doesn’t focus on the product or service, it focuses on the business outcomes across management and the operational processes for those outcomes.”
The question of who you should partner with in a benchmarking study and how to go about making that partnership happen, is crucial and difficult. Service providers like Benchmarking Partnerships can help broker such relationships. External benchmarking programs can also be facilitated through industry associations and business support groups, and a number of industry benchmarking guides can also be accessed online, such as MAUS Business Systems’ (www.maus.com.au) range of 80 industry-specific benchmarking guides. Each individual guide shows you step-by-step how to benchmark your business against your specific industry.
Ruthven believes the most important thing when it comes to benchmarking is to refer to ‘world’s best practice’. “Benchmarking should never be done over what you’ve been doing in recent years, because you’re only comparing yourself with yourself and that’s a fool’s paradise. You’ve got to compare yourself with not just one other company but the best company in the world. So, benchmarking should always be done, ultimately, against world’s best practice. In other words, who is the smartest, best operator in the world and how are they doing it, both operationally and financially. That becomes your benchmark to see if you can copy them.”
All of our experts agree that market research and benchmarking should be done on an ongoing basis. While a change in the business (i.e., new product, new system, new location) may require a more specific and in-depth analysis, regular research and benchmarking practices are useful for measuring your ongoing performance, as well as your return on investment in the initial research or benchmarking project.
“Benchmarking should be an ongoing form of improvement,” says Benc. “Once the benchmarking cycle of improvement is completed, if it continues to be strategically important, then it’s just a matter of monitoring the health of your performance and your practices, and one can re-measure that every now and again to get a feel for whether things are slipping or if they’re on track.”
While there’s no set amount businesses can expect to outlay for their market research and benchmarking efforts, Ruthven estimates most SMEs should expect to spend at least $10,000 a year, which could cover a few seminars and the odd industry report. The bigger SMEs might expect to spend up to about $100,000 a year, depending on their objectives.
Donegan says it all depends on the type of research. “If they do an off-the-shelf type of survey—a common benchmarking survey we use on a number of firms—you can start at a couple of thousand dollars and that includes the survey and a full report. Then, we’ve got projects that can cost more than $100,000, which would involve a combination of quantitative and qualitative results. Basically, projects that involve lots of face-to-face interviews, focus groups, and customised surveys are far more labour intensive so they can cost more.”
Benchmarking v Benchmarks
There is an important distinction between benchmarking as a process and specific benchmarks. Many people regard the benchmarks as benchmarking, when this is only a small part of the process.
Benchmarking is the process that starts from identifying an area for improvement and ends in enhancing the quality of its products and services to key internal and external stakeholders.
Benchmarks are data comparisons, such as performance output figures. They can be a pointer to what you should be improving and from whom you should be learning.
—Source: Benchmarking Partnerships, www.benchmarkingpartnerships.com.au
Looking for a service provider to help with your market research or benchmarking needs? Check out the Supplier Directory on the Australian Market & Social Research Society website at www.mrsa.com.au
“The best value out of benchmarking is highlighting those things that are most urgent for improvement and those that are strategically important.”
“It’s important that business owners have clear objectives for doing the research, and ensure that their information sources are accurate and will deliver the outcomes (results) required.”