Finding a suitable accounting system can be quite a challenge for expanding businesses with specialised accounting requirements. With each new phase of growth comes the need for new capabilities and a wider range of functions.
Often business owners will feel they need to approach the corporate-sized application vendors to fulfill their needs. This can be a very expensive alternative. As the business environment gets more complicated and their customers become more demanding for service and information, it means that a small to medium businesses need to be better and more efficient than its larger or similar competitors.
Deciding on which accounting system to migrate can be a daunting task, but there are several key things you should consider before contacting anyone:
• Decide on a budget that is realistic and covers all aspects of the change. This needs to include training, support and any computer equipment. Many companies will try to save money on training and implementation. This could easily doom their new system from the start. Ask the accounting vendor for any finance options they may have to save on your upfront capital investment. Seek advice from your accountant for the taxation implications.
• Work out what specific areas of your business is changing and what the future feature requirements might be.
• Work out what your current system does that is critical to you. List ‘must have’, ‘would be nice to have against each item. Any new system will have compromises involved and you need to decide what you can do without if necessary.
• Have an open mind on areas of your business where the software may not fit and whether your business can change. It’s much easier sometimes to mould your business around the software than the other way around. While customised solutions may look good on paper, they could represent a long-term expense to maintain.
The accounting vendor market is shrinking globally, smaller vendors are finding it harder to maintain market share and fund ongoing development of their packages. You need to factor in this when deciding on a system.
Accounting software can be compared to motor vehicles. People like to buy the more well-known brands than take risks on lesser known companies.
Software Alliance Group is the local Sage Pastel distributor and offers a wide range of affordable accounting and business software solutions. What makes Sage Pastel’s products different is the depth of scalability.
From the small one-man operation to 100+ employees, there is a solution available. Industry-specific modules are available as optional modules and allow the business to grow without the costly change in packages.
One accounting product Sage Pastel Evolution has really caught business owner’s attention. Sage Pastel Evolution offers a mix of accounting, CRM and powerful features found in packages two to three times the price. CRM, the customer management component of Sage Pastel Evolution, allows you to manage business relationships, track sales information and communicate effectively with your customers.
For a free no obligation review of your current system, contact Software Alliance Group’s product specialists.