Dynamic Business Logo
Home Button
Bookmark Button

Credit: Kelly Sikkema

Tech Tuesday: Task management tools for SMEs

In today’s fast-paced business environment, effective task management is essential for the success of small and medium-sized enterprises (SMEs). 

With numerous responsibilities, deadlines, and team collaborations, having the right task management tool can make all the difference in staying organised, improving productivity, and achieving business goals.  Today’s Tech Tuesday feature will explore a selection of popular task management tools specifically tailored for SMEs. These tools offer a range of features and functionalities to help streamline workflows, track progress, foster collaboration, and enhance overall efficiency. 

Whether you’re looking for visual task boards, project management capabilities, seamless communication, or customisable workflows, we’ll delve into the details, including features and pricing, to help you find the ideal task management solution for your SME.

BrightHR Australia

BrightHR, an award-winning HR software launched early this year, is an easy-to-use platform that’s outfitted with a range of features that make it easier than ever for SMEs to manage tasks across multiple teams and locations.  

The smart software streamlines your daily workload, thanks to a suite of end-to-end people management tools. This includes a time-saving holiday planner, shift management software, overtime tracker, read receipts for important documents, and unlimited document storage. So, small and medium-sized businesses can plan workloads, keep track of employee hours, and share critical information with their teams seamlessly. 

Pair this with the BrightHR app that lets you take these features on the go and it's everything the modern SME needs for task management. Software pricing starts from as low as $11 a month.  

Zebra Technologies: Reflexis Work Platform

Zebra Reflexis is a mobile solution powered by artificial intelligence (AI) that provides workers with real-time adaptability. This means that teams can easily adjust to changing demands while staying engaged.

By combining Zebra’s Real Time Task Manager with their mobile hardware, communication and task management across teams can be simplified. This solution allows you to swiftly share alerts, notifications, and instant messages with your store team.

The workforce management module accurately forecasts and schedules labor, taking into account factors such as demand, workload, budgets, foot traffic, weather events, and more. Moreover, business leaders can use the same convenient mobile platform to send visual instructions to workers for tasks like creating attractive window displays to attract customers.

monday sales CRM

Many SMEs are looking for solutions that will drive growth and help them tackle multiple tasks simultaneously. By using CRM software, SMEs can optimise how they manage data and stay on top of their sales funnel to personalise the entire customer experience.. 

monday sales CRM provides an intuitive and flexible CRM with an unlimited number of boards to organise projects and manage their work in one place. With this customizable CRM, SMEs can tailor their sales cycles without any developer knowledge and manage multiple pipelines, all while connecting different teams for a holistic view of the customer’s experience. 

Additionally, SMEs are able to save valuable time by automating sales processes and closing more deals whether it’s by automating repetitive tasks or setting up reminders for upcoming activities. This approach provides all teams with a 360-degree view of the business, enabling them to increase productivity, collaboration, and customer satisfaction.


As an SME owner wearing multiple hats, harnessing technology that streamlines your workflow is a no-brainer. From enabling more personalised customer communications, shortening deal cycles, and increasing internal productivity, a CRM will surprise and delight your customers and workforce. 

HubSpot’s CRM platform can serve as the much-needed intermediary for busy business owners looking to streamline task management, automate repetitive tasks, and optimise leads. With HubSpot, you’ll never have to manually update reports or wonder how your team is tracking toward quotas. The HubSpot platform offers both CRM and task dashboards, providing SME owners with a personalised command centre where everything from reports on sales activity, productivity, and individual performance to tasks, meetings, and contact details are tracked in one place. 

The platform facilitates a holistic view of key business tasks, meaning less time scrambling between different tools and more time doing what you do best – growing your business.


For busy SME owners, it can be hard to understand where pieces fit in the puzzle when managing cross-functional projects. As a result, they too often find themselves getting bogged down in an overwhelming list of subtasks. 

The Lucid Visual Collaboration Suite consists of Lucidchart and Lucidspark, is a set of visual collaboration solutions that provide a robust and efficient way to manage tasks, communication and collaboration among cross-functional teams. By leveraging a shared visual language, teams can more quickly understand information, communicate complex ideas more clearly, and create documentation naturally. 

Whether you need to better align with your team on certain tasks or projects, brainstorm ideas, or share project updates, Lucidspark and Lucidchart help teams see and build the future faster. This leaves SMEs with more valuable time to focus on increasing customer and supplier satisfaction, which is vital for sustained profitability and long-term success.

You can learn more about the Lucid Visual Collaboration Suite here.


Miro is an online workspace for innovation. Miro’s infinite canvas enables distributed teams to collaborate. It is an ideal tool for helping teams with ‘task management’ and, more specifically, with ‘visual task management’ — a technique for managing work that removes the need for messy to-do lists or tracking activity across multiple apps. Instead, users monitor work using a visual tasks management tool such as a task board, project board, or Kanban. 

Miro allows teams to use multiple tools and templates to make projects visual and to collaborate in person and remotely. Prioritisation of work becomes much easier, as team members can see tasks at a glance and observe what comes next and how items tie back to the team’s larger objectives. This approach is invaluable for SMEs shifting to agile management practices.


Trello is more than just a task management tool. It utilises a visual approach with boards, lists, and cards to provide teams with a clear and intuitive way to organise and prioritise their tasks. The boards act as a high-level overview, while lists help break down tasks into categories or stages, and cards represent individual tasks or items. This visual system makes it easy to understand the progress of tasks at a glance.

Pricing: Trello offers a freemium model, which includes basic features and limited integrations for free. They also offer paid plans such as Trello Business Class ($12.50/user/month) and Trello Enterprise (custom pricing) that provide advanced features, enhanced security, and more integrations.


Asana takes task management to the next level by offering a comprehensive project and task management solution. It allows teams to create tasks, assign them to team members, and set deadlines to ensure timely completion. One of its notable features is task dependencies, where users can establish relationships between tasks to determine their order of execution.

Asana offers a free plan for basic task management. 

Pricing: They also provide premium plans, including Asana Premium ($10.99/user/month) and Asana Business ($24.99/user/month), which offer additional features like advanced integrations, timelines, and admin controls.


Wrike combines project management and task collaboration features to provide teams with a flexible and robust platform. It offers features like task prioritisation, timelines, and Gantt charts, allowing teams to plan and visualise their projects effectively. Real-time collaboration is emphasised, enabling teams to work together seamlessly and track progress in real-time.

Pricing: Wrike offers several pricing options, including a free plan for basic task management. Their paid plans start with Wrike Professional ($9.80/user/month), offering advanced features and collaboration tools.


Basecamp is a project management tool that integrates task management, team communication, and file sharing into one platform. It offers a centralised space for teams to create to-do lists, track progress, and discuss tasks through message boards. With features like schedules and document storage, Basecamp helps teams stay organised and facilitates efficient collaboration.

Pricing: Basecamp has a flat-rate pricing model at $99/month, regardless of the number of users. This gives access to all features, including task management, team communication, and file storage.

The pricing for these solutions can vary depending on various factors, such as the deployment model, licensing options, and specific features required. To obtain up-to-date pricing information, it is recommended that you visit specific websites or contact their sales team directly.

Keep up to date with our stories on LinkedInTwitterFacebook and Instagram.

What do you think?

    Be the first to comment

Add a new comment

Yajush Gupta

Yajush Gupta

Yajush is a journalist at Dynamic Business. He previously worked with Reuters as a business correspondent and holds a postgrad degree in print journalism.

View all posts